ADMINISTRATIVE POLICY
Employee Relations
Policy Statement
Tulane values a productive and respectful work environment for all employees. To achieve this, we have established a policy regarding solicitation and distribution within our workplace.
Purpose and Scope
The purpose of this policy is to create a safe and respectful workplace environment as well as to inform the community of Tulane’s rules regarding soliciting or distributing materials on university premises during work time to avoid disruption of business operations
Applicability of this Policy
This policy applies to all staff, faculty, students, volunteers, and outside entities such as contractors, vendors and visitors.
Website Address
Contacts
Policy Clarification and General Information
Definitions
Solicitation - refers to the act of requesting or seeking something from someone, often in the context of trying to sell a product or service. It can also refer to requesting a donation or support for a cause or organization. Solicitation can be done in person, over the phone, through email or other electronic means, or through printed materials.
Distribution - refers to the dissemination of information, such as news articles or marketing materials, through various channels such as print media, email, social media, or other forms of digital media.
University property - refers to any physical or digital asset that is owned or leased by a company and used for business purposes. This can include physical property such as buildings, land, furniture, equipment, and vehicles, as well as digital property such as computer systems, software, and data.
Working time – refers to time during which employees are scheduled to work and does not include scheduled rest periods, meal breaks and other specified times when employees are not expected to be working
Policy and Procedures
Solicitation and/or distribution by students (but not including students acting in their capacity as employees of Tulane), volunteers, and outside entities such as contractors, vendors and visitors is prohibited at all times. This includes selling products, services, or soliciting donations.
Solicitation by an employee of another employee is prohibited, while either the person doing the soliciting or the person being solicited is on working time. Employees are also prohibited from soliciting coworkers during working time for personal business, political activities, or religious activities.
Employees are not permitted to distribute any material during working time or in working areas. Materials include, but are not limited to, flyers, brochures, and posters. Employees are prohibited from using company resources to send unsolicited emails or marketing communications.
Consequence of Violating the Policy
Violation of this policy may result in disciplinary action, up to and including termination. For consequences of violating the policy refer to the Faculty and Staff handbooks found at policy.tulane.edu
