Executive Policy Review Group (EPRG)
Who: Senior Vice President and Chief Operating Officer, Senior Vice President and Provost, General Counsel, Vice President of Enterprise Risk Services
- Approves policy proposals (ideas) for development
- Appoints Responsible Executive and Responsible Office
- Provides input regarding participants for key stakeholders during policy development
- Approves final policy (and any interim policy when necessary)
- Approves substantial revisions for existing policies
Responsible Executive
Who: Senior Vice Presidents within the President's Cabinet
- Supports the Responsible Office as the policy owner
- Assists the Responsible Office by identifying key stakeholders during drafting of policy
- Reviews and provides feedback to Responsible Office about policy content
- Accompanies the Policy Office during presentations to the EPRG for a new policy draft and/or for any substantial revisions to an existing policy
- Provides periodic reviews of policy for revisions
Responsible Office
Who: Generally a Department, Unit or School under the leadership of Vice Presidents, Deans or Executive Directors
- Policy owner
- Drafts policy content and collaborates with stakeholders
- Accompanies the Policy Office during presentations to the PAG for a new policy draft and/or for any substantial revisions to an existing policy
- Educates and trains on approved policy
- Provides periodic reviews of policy for revisions
University Policy Office Role (currently filled by staffing within Enterprise Risk Services and Information Technology)
- Oversees new administrative policy initiative implementation
- Provides assistance to Responsible Office during policy development
- Develops tools and resources for university community
- Presents new policies and substantial revisions of existing policies to the PAG
- Maintains policy library
- Monitors policy review schedule
- Keeps EPRG informed of policy progress
Policy Advisory Group (PAG)
Who: University Administrators as appointed by COO (may include an ad hoc member with expertise for subject matter expert when developing content)
- Reviews full drafts of policy documents
- Recommends edits to draft
- Reviews revisions to new draft policies and existing policies
- Submits policy drafts with recommendations to EPRG
